How to Create a Payment or an Expense

Payments and expenses are created using Finance → Money

After selecting the type of transaction you want to create, a window for creating a payment, expense or transfer will appear. You will need to fill out the fields:

• Payee (Beneficiary) — it's your company that the transaction will be linked to, you have the option to select the correct company if you're managing several of them in your Flowlu account. By default, your main company is selected automatically.

• Account — checking or cash account linked with the selected company.You can set up additional bank accounts using this Help Center article.

• Assignee — a user assigned to the transaction, by default it's the one who creates the transaction;
• Payment date — a date when the transaction took place, the current date is selected automatically, but it can be changed if necessary.
  

Payer — a CRM account. This field is optional to fill in, for example, if you record just the total profit received from the sales or write off expenses for office rent from your own account.

Status indicates whether a payment or an expense will be displayed in financial reports:

• Executed (by default) — an expense/payment displayed in both reports; 
• P&L — an expense/payment displayed only in the Profit and Loss report;
• Cash flow — an expense/payment displayed only in the Cash flow report;
• Not Executed — an expense/payment was not completed and will not be displayed in any reports.

Accrual refers to the accrual month. The P&L report will indicate when the amount was accrued. For example, the money from an invoice was received on August 1st, but the invoice was already paid on July 31st. The responsible manager is entitled to a bonus for compliance with the KPI. You can designate the month of accrual as July, so that this amount is displayed in the P&L report accordingly. 

Split the amount — the amount will be split evenly over the selected number of months in the P&L report. For example, the client purchased a subscription for 1 year, you need this amount to be split for the next 12 months in the P&L report.

You can also assign the transaction to a financial category. You can change it later with the help of bulk distribution of payments into categories.

All created transaction are available in Money tab of Finance module. Transaction amounts will be colored depending on their type:

• Red — Expense
• Green — Payment
• Grey — transfer between accounts.