Top Alternatives to Confluence: The Best Knowledge Management Tools You Haven’t Tried Yet

Oliver Carter

Copywriting Specialist

February 26, 2025

11 min read

Let’s be honest: Confluence is everywhere, but sometimes it just doesn’t cut it. Maybe it feels too bulky, or you need something simpler, something that’s a little more user-friendly. Whatever the reason, if you’ve been looking around for alternatives, you’re definitely not alone. I’ve gone through reviews on Capterra, G2, Crozdesk, TrustRadius, and Trustpilot, and I’ve spoken to a few folks who’ve moved on from Confluence. Turns out, there are plenty of great options out there, and some of them might be exactly what you’ve been searching for. Let’s take a closer look.

What is Confluence?

You probably already know what Confluence is, but let’s quickly run through it for those who don’t. Confluence is a knowledge management tool that helps teams organize and collaborate on documents, knowledge bases, and project info. Think of it like your team’s digital binder—where everyone can contribute everything, from meeting notes to project plans.

The thing is, it’s not always the easiest tool to use. Some people find it clunky, and navigating it can be tricky. It’s great for large teams that need a lot of structure, but if you’re on a smaller team or you’re looking for something more intuitive? It might not be the best fit.

Why Do People Look for Alternatives to Confluence?

So, why are so many users looking for a Confluence alternative? After sifting through tons of reviews, here’s what I found: Confluence can be overwhelming. A lot of users mention the steep learning curve, and some just don’t like the interface—it feels too cluttered or not as user-friendly as they’d hoped. And then there’s the cost—Confluence isn’t cheap, especially if you have a growing team.

For many, Confluence feels like an enterprise-level tool, not something that works well for smaller businesses or startups. Sure, it’s packed with features, but what if you just need something simple for knowledge sharing? Or something that integrates seamlessly with your existing tools?

We’ve all been there—signing up for a tool, spending hours setting it up, only to realize it’s not the right fit. It’s frustrating, isn’t it?

How to Choose the Best Confluence Alternative

Now, I’m guessing you’re wondering: how do you pick the right tool for your team? Great question. Here’s what to look for:

• Ease of Use: Not all tools are created equal. Some are easy to jump into, while others have a bit of a learning curve. If your team is small and you don’t have time for lengthy onboarding, look for something with an intuitive interface—something your team can start using right away, without needing to sit through hours of training.
• Integration with Other Tools: You’re probably already using tools like Slack, Google Drive, or project management software like Flowlu or Monday.com. So, make sure the alternative you choose integrates well with the tools you already use. The fewer tools you need to juggle, the better.
• Customization: Some alternatives offer more customization than Confluence. If your team has unique needs or workflows, you’ll want a platform that lets you adjust everything—like layouts and permissions—to fit your specific needs.
• Pricing: Let’s talk money. Confluence can get pretty pricey, especially for smaller teams. Look for alternatives that offer transparent, budget-friendly pricing and scale with your business without breaking the bank.
• Support and Community: A solid support team is invaluable. Tools with large user communities tend to have better forums, guides, and customer support—making it easier to find answers when you need them.

Choosing the right knowledge management tool isn’t easy, I know. But here’s the thing: you’ve got options. If you’re tired of Confluence’s complexity or cost, take a look at these alternatives. Just make sure you choose the one that fits your team’s needs the best. After all, a tool is only as good as how well it works for the people using it.

Flowlu

Your all-in-one work management solution

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Flowlu brings together team collaboration, client and project management, document generation, knowledge sharing, mind maps, and financial tracking, all in one place. With Flowlu, you can automate those repetitive tasks that slow you down. Rely on real-time reporting to get insights into what’s working and where you can improve. Flowlu offers multiple task views—like Kanban, list, or calendar—so you can visualize work the way that suits your team best. With all your data in one place, making informed decisions is simpler than ever. It's all about reducing the effort of daily tasks, so you can focus on what really matters—growing your business and delivering value to your clients.

Zoho One

Complete business suite

Zoho One is a full-fledged business platform with over 40 integrated apps, covering everything from sales to marketing to project management. It streamlines your operations by keeping all your tools under one login. Customize and scale the platform as your business grows, without worrying about the complexity of managing multiple systems.

Bitrix24

Integrated business collaboration

Bitrix24 combines project management, communication, and CRM into a single, integrated platform. Manage tasks, collaborate with your team, and keep client information organized—all without leaving the app. Designed for small teams and large organizations alike, Bitrix24 offers the tools you need to streamline operations.

Airtable

Flexible task database

Airtable blends the simplicity of a spreadsheet with the power of a database to give you a flexible workspace for managing any project. Organize your tasks, data, and projects in a way that makes sense for your team, with customizable views and powerful automations. Airtable’s adaptability makes it perfect for everything from content planning to product development.

ClickUp

Customizable productivity hub

ClickUp is an all-in-one productivity platform where you can manage tasks, docs, goals, and more. It’s designed to replace multiple apps by combining project management, communication, and automation in one place. Customizable views and extensive integrations help teams tailor their workspace to fit their requirements.

SuiteDash

Centralized Sales & Service

SuiteDash calls itself a client portal software but also includes a CRM with tools for managing sales funnels. It helps you keep all client information in one place and offers automation features like scheduling follow-ups and creating new contacts automatically. You can choose from four different styles to monitor pipelines from various aspects. It also provides client onboarding tools like forms, checklists, and proposals. However, users often mention the platform feels slow and overwhelming during setup due to the many modules and unclear connections between them.

Odoo

Modular Business Tools

Odoo is like a business toolbox with apps for accounting, CRM, e-commerce, and more. You can start with one feature and add more as your company grows, so you don’t have to switch systems every time you need something new. It’s a good fit for businesses that want flexibility without a bunch of separate subscriptions.

Notion

Organized Team Documentation

Notion combines note-taking, project management, and document collaboration in one place. You can create company wikis, store contracts, and build custom workflows using databases and templates. With real-time collaboration, task tracking, and integration with tools like Slack and Google Calendar, it’s great for keeping everything organized.

Coda

Flexible Docs With Automation

Coda is a flexible document tool that blends text, spreadsheets, and automation into one interactive workspace. Teams can create smart docs that update automatically, link data across different pages, and use buttons to trigger actions like sending reminders or updating project statuses. Its integration options make it easy to connect with CRMs, finance tools, and task managers.

Obsidian

Build Your Own Knowledge Web

A notes app that feels more like a personal knowledge hub. You can link ideas together like a mind map, making it easy to see connections between topics. It’s great if you like working offline and want full control over your notes. Customizable with plugins, but that also means a bit of setup. Supports Markdown and has a strong community constantly adding new extensions.

Nuclino

Fast, Lightweight Team Wiki

A lightweight wiki for teams that don’t want to deal with complicated setups. Think of it as a mix between a notes app and a database, with a clean interface that makes collaboration easy. Simple, fast, and doesn’t try to do too much. Has a real-time collaboration feature, keyboard shortcuts for quick editing, and a graph view to visualize linked content.

Evernote

Classic Note-Taking With OCR

One of the originals in note-taking, though it’s had its ups and downs. It’s good for keeping personal notes organized, but teams might find it lacking compared to newer alternatives. The web clipper is still a standout feature if you like saving articles and ideas on the go. It also has OCR (optical character recognition) for scanning handwritten notes and images, plus integrations with email and task managers.

Slite

Simple Docs For Teams

Slite is built with remote teams in mind, making it easy to share updates and collaborate on docs. The interface is simple without feeling bare, which makes it good for writing without distractions. Has built-in templates, a smart search feature, and lets teams leave comments directly on documents for quick feedback.

Mem.ai

AI-Organized Smart Notes

A notes app that tries to do the thinking for you. It automatically organizes your notes based on what you write, which can be helpful—or a little unpredictable. Great if you don’t want to spend time sorting everything yourself. Uses AI to surface relevant notes, supports voice-to-text, and has fast search capabilities for pulling up information on demand.

BookStack

Structured, Self-Hosted Wiki

An open-source option for those who like structure. It organizes content into books, chapters, and pages, making it feel like a digital library. Ideal for teams that need a simple, self-hosted wiki without extra fluff. Has role-based permissions, an intuitive WYSIWYG editor, and supports Markdown for those who prefer a more technical approach.

Outline

Minimalist Team Knowledge Base

A solid pick if you need a team knowledge base that looks nice and stays out of your way. It integrates well with Slack and other tools, making it easy to pull up info when you need it. Clean and to the point. Supports nested documents, allows teams to embed media, and has an intuitive search function that makes finding content easy.

Quip

Docs With Built-In Chat

Part document editor, part chat tool. It’s like Google Docs with a built-in conversation thread, which makes it handy for teams that want to collaborate in real time. Owned by Salesforce, so it’s better suited for businesses already using their tools. Supports spreadsheets, task lists, and document sharing, plus works well for tracking decisions in ongoing projects.

Fibery

Customizable Workspaces For Teams

A mix of knowledge management and project management. It’s flexible, which is great if you want to customize how your team organizes information, but it also takes some time to get used to. More powerful than a simple notes app, but not as overwhelming as full-scale project management software. Offers deep customization, relational databases, and integrations with tools like Jira and Slack.

Zenkit

Flexible Mix Of Tools

A tool that tries to bridge notes, tasks, and databases in one place. It’s flexible, but that also means it can feel like too many things at once. Best for teams that like having options and don’t mind a bit of setup. Has Kanban boards, mind maps, and calendar views, making it a mix of a wiki and a project management tool.

GitBook

Best For Technical Docs

Perfect for teams that need clear, structured documentation—especially if you’re writing technical guides or API docs. It’s easy to use, with a clean layout that doesn’t get in the way. Great for making information accessible without extra clicks. Supports Markdown, has an intuitive editor, and makes version control simple for teams working on technical content.

Guru

Answers Where You Need Them

A knowledge base that lives inside the tools you already use. It’s designed to surface answers where you need them, instead of making you dig through folders. Works best for teams that want quick access to frequently asked questions and processes. Has browser extensions, AI-powered suggestions, and an easy verification system to keep information accurate.

Bit.ai

Visually Rich Collaboration

A more visual take on document collaboration. It mixes text, images, and embeds into a modern-looking workspace, which can be great for teams that want something more engaging than plain text. Easy to use, but not as structured as traditional knowledge bases. Supports document tracking, interactive embeds (like videos and spreadsheets), and lets teams create dynamic, media-rich documents.