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Task Management Software for Tracking Work Across Teams, Projects, and Clients

Organize tasks, owners, deadlines, and progress in one shared workspace. Set priorities, automate follow-ups, and keep teams and clients aligned.

Clear ownership & deadlines

Assign owners, set due dates, and stop tasks from slipping through.

Workflows that match your process

Custom statuses, fields, templates, and recurring tasks—no rigid system.

Visibility without micromanaging

Dashboards show what’s overdue, in progress, and blocked at a glance.

Time + workload insights

Track time and balance workloads so delivery stays predictable.

Keep Work Flowing

Flowlu’s intuitive visual interface allows you to follow work as it moves, making it simple to organize tasks and maintain forward momentum.

Team Task Management Tools: Organize, Automate & Collaborate

For agencies, services teams, and internal departments managing tasks across projects and clients.

Organize Your Tasks

Turn ideas into actionable tasks instantly. Easily filter by priority, due date, assignee, or custom criteria for quick and streamlined management. Keep everything out of your head with our task organization software, making sure all your work stays on track.

Visualize Progress

See your tasks clearly with flexible views. Use Kanban boards to visualize workflows, GTD-inspired to-do lists for a quick view of what needs doing, calendars for scheduling events, or the Gantt timeline with dependencies to organize work across projects. Manage day-to-day operations in any way you want!

Automate Daily Work

No-code automation will make you forget about routine. Set up rules to assign tasks, notify stakeholders, update status, or even create new ones based on chosen conditions. Automated task management lets you and your team focus on the real work.

Collaborate Seamlessly

Link communication with teammates directly to tasks. Use comments and @mentions to share details, ask questions, and provide feedback. Smart notifications inform users without distraction, so your team stays in perfect sync as the work moves forward.

Track Time & Performance

Powerful time and task management software helps you see where your efforts are going. Accurately track time with built-in timers or add manual entries to capture every minute spent. See team performance with the workload report and rebalance resources.

Customize to Fit Your Needs

Adapt Flowlu’s task planner software to fit your unique processes. Create custom statuses to reflect your workflows and use custom fields to capture specific details. Make the system work exactly how you need it and manage your operations with confidence.

Create Tasks by Voice

Don’t let ideas slip away when a keyboard is out of reach. Turn your words into actionable tasks with Flowlu’s mobile AI. Speak to fill in task names, descriptions, assignees, deadlines, and even project links, so you can spend less time typing and more time doing.

Break Down Complex Tasks

Split complex tasks into more manageable subtasks. Assign these to team members with individual deadlines and track progress easily. Use checklists for step-by-step completion, and set dependencies where needed. These task management solutions ensure every detail is covered, making daunting work easy.

Standardize Task Creation

Streamline task creation with templates and automation. Create standard jobs instantly using reusable templates, setting details once. For work that repeats, automate creation by defining recurrence options, freeing up time and ensuring consistency across your processes.

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Support Agile Workflows

Prioritize your backlog using custom categories and tags. Leverage issue types like bugs, stories, and tasks, or create new ones unique to your processes. Apply estimation techniques like story points to manage your Agile projects effectively. Deliver iteratively, stay flexible.

Link Tasks to Projects

Bring context to your tasks by linking them to projects. View all related activities in one central place. See not just tasks, but their status, deadlines, time spent, and more. With our task management tracker, you get the bigger picture.

Share Tasks with Clients

Improve client transparency and collaboration with a dedicated portal. Share specific tasks, updates, and files related to their projects directly with clients in a secure space. Allow them to view progress and provide feedback to manage alignment on work and expectations.

Get Task Insights

Don’t guess about team workload and task progress. Know! Visualize data points in real time with powerful dashboard widgets. See key metrics like tasks in progress, overdue tasks, tasks completed, or time logged at a glance. Stay proactively informed and manage projects effectively.

Task Tracking Tools That Fit Any Team and Any Workflow

Marketing Teams

Manage all campaign tasks and content creation workflows with ease. Use Kanban boards to visualize progress, assign tasks to team members, and attach files like creative briefs directly to tasks. Track project deadlines and keep on schedule using a calendar.

Sales Teams

Track every lead follow-up, client interaction, and deal-related task. Link emails to tasks to maintain conversation context. Prioritize tasks by urgency or deal stage to ensure no sales activity falls through and launch new projects automatically.

IT & Engineering

Manage sprint tasks effectively for software development projects. Prioritize backlog items, set estimations, and visualize progress in a burndown chart. Use IT task management software to track time spent to improve future planning and delivery.

Project Managers

Oversee and delegate tasks to the project team. Monitor work progress and team workload with dashboards and reports. Use subtasks and checklists to break down project work and ensure every step is completed.

Freelancers

Manage all client projects and personal to-dos in one place. Track time spent on specific tasks for accurate billing. Use task templates for repeatable services and stay organized to focus on delivering great work.

Remote & Distributed Teams

Keep your team connected and productive no matter where they are. Collaborate on shared project boards, use comments and real-time notifications to stay in sync, and access all task details and attached files from anywhere.

Nonprofits & Volunteers

Manage volunteer tasks efficiently. Assign to team members and volunteers, track progress on campaigns or initiatives, and centralize communication within comments. Use task management to ensure clear responsibilities and timely completion of mission-critical work.

Danijel Bićanic

Sales Trainer, Owner of Bićanić Consulting

"We chose Flowlu because it centralizes our operations, sales, and project management in a single platform. It gives us a clear overview of events, deadlines, and tasks at a glance, so everything is clearly organized in one place."

workspace for the entire team

25%

less internal back-and-forth

15%

faster project delivery

30%

less time spent on manual tasks

Read the case study