Best Alternatives to Kissflow for Workflow Management

Ethan Kim

Content Specialist

February 17, 2025

9 min read

Managing workflows shouldn't feel like a never-ending puzzle. You need a tool that simplifies things, not one that adds more headaches. Kissflow is a well-known workflow management tool, but is it the best fit for you and your business? Maybe, maybe not. Let’s take a real look at what Kissflow does, where it falls short (based on actual client feedback), and what to keep in mind when picking an alternative software for your team.

What is Kissflow?

Kissflow is a cloud-based workflow automation platform that helps businesses manage processes, cases, and projects. The idea? Make it easy for teams to build workflows without needing a developer. In theory, that sounds great. In practice? Well, let’s just say not everyone is thrilled.

Why Do People Look for Kissflow Alternatives?

Not every tool works for every business. Here are some of the biggest frustrations users have shared on Capterra, G2, Trustpilot, and Crozdesk:

• Clunky user experience. The interface isn’t as intuitive as it could be, and some users say it takes too much time to get the hang of it. Who has time for that?
• Limited customization. Need a super-flexible workflow that fits your exact process? You might run into some roadblocks.
• Slow performance. Some users report lag, especially when handling larger workflows. Nothing kills productivity faster than waiting on a tool that’s supposed to speed things up.
• Support that’s hit or miss. A few users say customer support is slow to respond or not always helpful. If you’re stuck, you don’t want to wait days for an answer.

What to Look for in a Kissflow Alternative

So, if Kissflow isn’t quite right, what should you look for in a replacement? A few things matter more than others:

• Ease of use. Does the platform make sense right away, or does it feel like learning a new language?
• Customization options. Can you tweak workflows to fit your exact needs, or are you stuck working around limitations?
• Integrations. Will it connect smoothly with the tools you already use, or will you spend hours setting up workarounds?
• Speed and reliability. Does it keep up with your work, or will you be staring at a loading screen half the day?
• Customer support. When things go wrong (because they always do at some point), will you get fast and useful help?

No tool is perfect, but some get much closer than others. And if you’re looking for something better than Kissflow, there are plenty of solid options out there. The trick is finding one that fits your business like a glove.

Flowlu

Your all-in-one work management solution

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Flowlu brings together team collaboration, client and project management, knowledge sharing, and financial tracking, all in one place. With Flowlu, you can automate those repetitive tasks that slow you down. Rely on real-time reporting to get insights into what’s working and where you can improve. Flowlu offers multiple task views—like Kanban, list, or calendar—so you can visualize work the way that suits your team best. With all your data in one place, making informed decisions is simpler than ever. It's all about reducing the effort of daily tasks, so you can focus on what really matters—growing your business and delivering value to your clients.

Smartsheet

Project tracking with a familiar spreadsheet touch

Smartsheet’s spreadsheet-style interface makes it easy to track projects, collaborate with teams, and automate workflows. From detailed Gantt charts to simple task lists, it adapts to fit any team’s needs. Manage everything from big-picture strategy to everyday tasks in one flexible workspace.

ProofHub

Comprehensive project control

ProofHub offers an all-in-one platform for project management and team collaboration. Plan, organize, and deliver projects efficiently while keeping communication centralized. With features like task timelines, online proofing, and built-in chat, your team stays connected and in sync. It’s a comprehensive solution that brings clarity and control to your workflows.

Zoho One

Complete business suite

Zoho One is a full-fledged business platform with over 40 integrated apps, covering everything from sales to marketing to project management. It streamlines your operations by keeping all your tools under one login. Customize and scale the platform as your business grows, without worrying about the complexity of managing multiple systems.

WorkflowMax

Project lifecycle manager

WorkflowMax handles your entire project lifecycle, from lead generation to invoicing. Perfect for service-based businesses, it simplifies time tracking, task management, and financial reporting. With detailed insights into project profitability, you’ll always know where your business stands.

Dubsado

Client-centric project tool

Dubsado combines CRM, project management, and invoicing in one powerful platform designed for client-facing businesses. From sending contracts to managing client communications, Dubsado automates routine tasks so you can focus on delivering great work. Its clean interface makes it easy to keep track of projects, schedules, and invoices all in one place.

Scoro

Complete business management

Scoro combines project management, billing, and reporting into one seamless experience. Manage your tasks, track time, and get real-time insights into project profitability with Scoro’s all-in-one platform. Running a creative agency or a professional service firm? Scoro helps you optimize every aspect of your business with ease.

LiquidPlanner

Predictive project scheduling

LiquidPlanner uses predictive scheduling to give teams a clear view of timelines and resources. It dynamically adjusts as priorities shift, ensuring your team stays focused on the most important tasks. The platform’s real-time forecasting tools let you manage uncertainty and make informed decisions.

Nifty

Real-time project tracker

Nifty combines task management, collaboration, and project timelines in one intuitive platform. Plan and track your projects from start to finish with real-time updates that keep everyone aligned. Nifty’s easy-to-use interface and automation features make it ideal for growing teams that need flexibility.

Bitrix24

Integrated business collaboration

Bitrix24 combines project management, communication, and CRM into a single, integrated platform. Manage tasks, collaborate with your team, and keep client information organized—all without leaving the app. Designed for small teams and large organizations alike, Bitrix24 offers the tools you need to streamline operations.

Plutio

Freelancer business management

Plutio is built for freelancers and small teams who need an all-in-one solution to manage tasks, clients, and invoices. It offers everything you need to run your business seamlessly, including project tracking and communication, without the need to switch between tools. Customizable workflows allow you to manage projects your way, and integrated invoicing helps you get paid faster.

Planview

Enterprise project management

Planview (former Clarizen) provides enterprise-grade project management with robust features designed for large-scale operations. It’s perfect for teams that need advanced tracking, resource allocation, and collaboration tools in one centralized platform. Plan, execute, and deliver complex projects while gaining real-time insights into every aspect of your workflow.

Accelo

Service business automation

Accelo is built for service-based businesses that need to manage projects, clients, and billing all in one place. Track time, automate workflows, and keep projects on schedule, all while ensuring client satisfaction. Accelo integrates every part of your service delivery process, from lead generation to invoicing.

Avaza

Cloud-based team collaboration

Avaza brings together project management, team collaboration, and invoicing into a single, cloud-based platform. Organize tasks, track time, and manage client communications without the need for separate tools. Its clean interface and powerful features make it a great choice for teams seeking to simplify workflows and boost productivity.

Paymo

Time tracking with billing

Paymo is designed for teams and freelancers who need to manage projects, track time, and handle billing from one central platform. It’s perfect for businesses that want a seamless way to stay on top of tasks, deadlines, and client invoicing. Paymo’s real-time tracking and reporting give you full visibility into project progress and profitability. It’s an all-in-one solution for those who want to manage work and payments effortlessly.

HoneyBook

Client process automation

HoneyBook offers a complete client management solution for freelancers and small businesses. From proposals and contracts to payments, it helps you streamline your entire client process. Its automation features take the hassle out of onboarding and invoicing, so you can focus on delivering great work.

Monday

Visual task management

Monday is a visual project management tool that adapts to your team's workflow. It lets you track projects, set up automations, and manage everything from daily tasks to big projects on a colorful, user-friendly interface. Its flexibility makes it ideal for teams of all sizes looking to streamline processes.

Teamwork

End-to-end project tracking

Teamwork is a project management platform designed to streamline team collaboration. It allows companies to manage tasks, track time, and stay on top of project timelines with ease. With its client-focused features, Teamwork makes managing complex projects and keeping everyone aligned simple.

SuiteDash

Centralized Sales & Service

SuiteDash calls itself a client portal software but also includes a CRM with tools for managing sales funnels. It helps you keep all client information in one place and offers automation features like scheduling follow-ups and creating new contacts automatically. You can choose from four different styles to monitor pipelines from various aspects. It also provides client onboarding tools like forms, checklists, and proposals. However, users often mention the platform feels slow and overwhelming during setup due to the many modules and unclear connections between them.

Creatio CRM

CRM with Process Automation

Creatio blends CRM tools with process automation in one platform. It simplifies lead management, tracks sales, and handles workflows. The system adapts to fit various business needs. Users praise its flexibility. Teams can build unique solutions quickly. However, setup can be overwhelming due to its many options. New users often report needing additional training to get started. Once configured, it’s reliable for streamlining operations. Advanced reporting tools make it appealing to data-driven teams. On the downside, customer support response times could improve.

NetSuite

Business Operations in One Place

NetSuite is an all-in-one business software that handles accounting, inventory, and operations in one system. It’s built for companies that need more than just spreadsheets but don’t want ten different tools that don’t talk to each other. It’s flexible enough for growing businesses and big enough for companies that need serious financial tracking.

Kantata

Project Planning for Services

Kantata is built for professional services teams that need to manage projects, people, and budgets in one spot. It helps teams plan ahead, keep an eye on resources, and track work without playing detective. If your projects involve juggling schedules, billable hours, and client expectations, this keeps everything organized.

Odoo

Modular Business Tools

Odoo is like a business toolbox with apps for accounting, CRM, e-commerce, and more. You can start with one feature and add more as your company grows, so you don’t have to switch systems every time you need something new. It’s a good fit for businesses that want flexibility without a bunch of separate subscriptions.

17hats

Simplified Solo Business Management

17hats is built for solo entrepreneurs who wear too many hats—contracts, invoices, scheduling, and client management all live in one place. It keeps admin work simple so you can spend more time actually running your business. If you’re tired of chasing down emails and payments, this helps keep everything under control.