The Kindness Institute is a non-profit initiative dedicated to uplifting marginalized communities in Aotearoa, New Zealand. They are on a mission to empower wellbeing through movement, mindfulness, and community-driven leadership. For more than 10 years, they’ve been working to bring wellness to everyone, without the barriers of high costs or limited access.

Finding Flow in the Work

The Institute’s core team consists of five dedicated employees, along with up to 20 contractors. They do a lot with limited resources, but managing funding and keeping operations organized has always been an uphill battle. Before they found Flowlu, they relied on Google Sheets and other scattered documents. It got the job done, but it often led to more chaos than clarity.

We didn’t have a clear picture of our funding landscape or a centralized repository of contacts. It was a constant juggling act.

Searching for Simplicity

The Kindness Institute needed something simpler, a tool that could bring everything together. After trying out a few different CRMs and project management systems, they found Flowlu. It was straightforward and didn’t require technical skills, which made it a good fit for their team.

The ease of use was the biggest selling point. Our staff aren’t IT specialists, and many of our contractors come from marginalized backgrounds. We needed something straightforward.

Quick Setup & Immediate Change

Setting up the Flowlu portal and workflows took less than a day. Suddenly, the The Kindness Institute team had everything they needed in one place. The difference was immediate.

It was a relief. We could finally see what we needed to focus on.

Results: Clarity Over Chaos

Since switching to Flowlu, the non-profit organization has seen some big changes:

• Funding Visibility: They can now track funding opportunities easily with Flowlu’s CRM, which helps with planning.

• Centralized Contact Data: All contacts are stored in one place, making it easier to keep up relationships.

• Organized Projects & Tasks: Flowlu’s PM tools have helped them assign tasks, set deadlines, and keep things on track.

We know when grants are opening and closing, which allows us to allocate tasks effectively. It’s made our operations so much smoother.

The Tools They Use Most

For The Kindness Institute, two features in Flowlu have been especially helpful:

1. Task Tracking: This keeps everyone accountable and ensures projects move forward seamlessly.

2. Sales Funnels and Opportunities: Insights into potential funding sources have empowered the team to act on new opportunities quickly.

These Flowlu’s features are now part of the team’s daily work, enabling everyone stay on the same page.

More Time for What Matters

With Flowlu, the team spends less time on administrative work and more time on their mission—helping communities thrive.

Everything is in one place now. We’ve increased our visibility and can respond quickly to opportunities. This is crucial in the non-profit sector.

Conclusion

The Kindness Institute’s journey with Flowlu is a reminder that the right tools can make all the difference. They’re now organized and ready to reach more communities.

Flowlu has changed how we work. We’re excited for what comes next.

With Flowlu, The Kindness Institute is not just navigating challenges; they are thriving, ready to help even more lives in Aotearoa.

Flowlu offers special subscription conditions tailored for nonprofits, so feel free to sign up for free and reach out to our support team at suppport@flowlu.com to learn more!