Video Production Project Management Software for Teams

From initial vision to final cut, Flowlu streamlines every stage of video production. Manage projects, teams, clients, and finances in one unified platform, so you can focus on what you do best: creating compelling videos.

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Flowlu - Video Production Project Management Software for Teams

Rapid setup

Organize media creation and get your team collaborating in minutes.

Intuitive workflow

Navigate video workflows of any complexity with a friendly interface.

Secure platform

All data is secured, stored, and encrypted via TLS protocol.

Industry proven

Join teams worldwide who trust Flowlu to deliver standout video content.

Powerful & Easy Project Management for Video Production

Use robust and intuitive tools to manage video projects of any scale. Visually track work with Kanban boards and Gantt charts, automate task allocation and approval, and deliver outstanding content.

Powerful Features to Streamline Your Video Production Workflow

Do Tasks Your Way

Create standard tasks for every stage, from pre to post-production, with templates. View tasks in multiple ways: Kanban board for workload visualization, To-Do List for focused action, and List for more details. Design custom workflows for processes like montage or sound design.

View Production Timelines

Manage video production timelines with Gantt charts to ensure your projects stay on time and meet critical deadlines. Plan releases and marketing campaigns with shared calendars. With Flowlu, teams stay on track and deliver according to plans.

Shape Your Vision with CRM

Build personalized pipelines to convert more leads. Access data to understand client unique preferences. See all linked opportunities, tasks, emails, financials, documents, etc. Use these insights to align your vision with client goals and earn customer loyalty.

Optimize Review Processes

Simplify video review process and get faster approvals. Share scripts, storyboards, and media files in Flowlu. Attach them to tasks, projects, CRM contacts, and more. Track versions and revisions with custom fields for a smooth review workflow.

Simplify Client Contact

Improve client satisfaction with better communication. Client portals offer a dedicated place to share work progress and gather feedback efficiently. Customize what they see, provide information on payments and expenses, chat in the comments or the built-in messenger.

Jumpstart Video Projects

Lay a strong foundation for your creative endeavors. Create custom project workflows to standardize initial setup and planning processes. Design consistent work structures based on video type or specific client needs.

Centralize Knowledge

Build an organized database to record the best practices of your company. Upload training materials, video editing guidelines, specific style guides, and more. Give your team the tools to find information and deliver results faster.

Optimize Business Processes

Connect users across teams with business processes to stop video production from derailing due to lack of standardized procedures. Create clear action sequences to align teams and maintain forward momentum.

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Communicate & Collaborate

Stop losing ideas in email threads and endless meetings. Built-in communication tools help your team stay in sync and moving forward. Discuss details in comments, mention teammates, and go over ongoing work in dedicated chats.

Track Time Accurately

Track time on every task from planning to execution and post production project management. Log hours in task cards to collect useful data for estimating performance, balancing workload, and optimizing resource allocation.

Manage Budget & Finances

Control your finances without switching between apps. Manage budget, track profits and expenses, create estimates and invoices in a single place. Get a clear view of your financial progress at any time. Make decisions backed up by real-time data reports.

One Place for All Video Project Management Needs

Video production companies face constant pressure to deliver high-quality content. Balancing creative vision with tight deadlines and keeping clients happy with the results can be overwhelming. With Flowlu’s video production project management software, you can streamline your workflow and focus on your craft.

Embrace Agile Production

Adapt to shifting client needs with Agile video production management features. Prioritize your video production backlog, break down complex processes into manageable sprints, and monitor progress with burndown charts.
Manage Your Media Equipment

Never lose valuable equipment again. Add custom record lists to any opportunity, project, task, and more, and know exactly what gear is needed to do the job right. Check equipment on hand and avoid costly losses and unnecessary downtime.
Automate Your Workflows

With the best project management software for video production, you can forget about repetitive tasks. Automate task assignments to team members based on project stages or their roles, and send notifications for deadlines, updates, approvals, etc.

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How Video Production Teams Use Flowlu

Feature Film Production

Use video project management software to set detailed budgets, track expenses, and generate cash flow reports. Leverage chats and comments for quick communication with teammates and stakeholders. Visualize schedules with Gantt charts and calendars for clear overviews.

Commercial Production

Elevate client service with dedicated portals for instant updates, feedback, and communication. Optimize organization with custom workflows and business processes. Address staffing challenges with resource management and workload visualization features.

Post-Production Companies

Minimize technical compatibility issues in video editing with documents, notes, custom fields, and record lists. Create knowledge bases to capture style guides, software tutorials, and best practices. Use checklists for tracking crucial editing steps.

Animation & SFX Studios

Track time spent on labor-intensive animation tasks and invoice clients. Store assets and create structured folder systems. Collaborate on narratives with mind maps and share them with clients. Enhance marketing efforts using comprehensive CRM insights.

Shaiq Uddin

Director, Sales & Marketing Operations

"We were able to replace 12 different apps partially or in full from our day-to-day routine by completely switching to Flowlu. Not only did we eliminate most of the manual integration work, we were also able to cut down and save hundreds of dollars that used to go in monthly subscriptions."

12+

Business apps replaced with Flowlu

$4k+

Saved on subscriptions annually

100%

Key business processes automated

1.1k

Tasks executed through Flowlu

Read the case study

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Discover Our Pricing Options

Custom fit plans for your video production team.

1 Month Year -25%

Free

For freelancers and small teams: a simple workspace for trying Flowlu without commitment.

Always free. No expiration,
no hidden fees

Key Features
CRM

100 contacts, 1 pipeline, lead capture forms

Tasks & Projects

1 workflow, Kanban & list views, milestones

Finance

Invoices & estimates, product catalog, branding, payment & expense tracking

Collaboration

Private chat, personal calendar, comments & mentions, basic wiki, mind maps, company feed

Time Tracking

Customization

HR

Integrations & API

Automation

Support

Help center + AI bot
Show all features

Essential

For growing teams: move beyond basic task tracking to manage client work confidently.

$9 ~~$12~~

per user / month
billed yearly per user / month
billed monthly

Start free trial

Everything in Free +
CRM

Multiple sales pipelines, email sync, email templates, CRM reports

Tasks & Projects

Gantt chart, backlog & sprints, subtasks, task dependencies, project workflows, basic financial tracking

Finance

Online payments, invoice templates, late reminders, finance reports (P&L, cash flow)

Collaboration

Task followers and collaborators, group chat, shared calendars, growing team knowledge base

Time Tracking

Timer for tasks

Customization

Custom fields & lists, task statuses, templates, basic record customization

HR

Basic team organization (groups)

Integrations & API

Core integrations

Automation

Support

Live chat
Show all features

Advanced POPULAR

For mid-sized companies: handle complex projects and finances with more control.

$17 ~~$22~~

per user / month
billed yearly per user / month
billed monthly

Start free trial

Everything in Essential +
CRM

Sales automations, email tracking, client portal, duplicate merge, advanced CRM reports

Tasks & Projects

Multiple tasks workflows, recurring tasks, portfolio management, project cash flow forecast

Finance

Recurring invoices, multi-org & multi-currency support, inventory tracking

Collaboration

Role-based access, external wiki for clients, advanced knowledge base

Time Tracking

Billable hours, planned vs. logged time, custom billing rates

Customization

Formula fields, branding, advanced record customization

HR

Org chart, time off management, schedules

Integrations & API

Full integration hub with higher API capacity

Automation

Workflow & pipeline automations, 3 business processes

Support

Priority support
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Ultimate

For scaling organizations: unify projects, people, and finances in a customizable system.

Custom

per user / month
billed yearly per user / month
billed monthly

Everything in Advanced +
CRM

5 inboxes per employee, extended email history, advanced tracking

Tasks & Projects

20 task & project workflows, 50 agile projects, enterprise project & portfolio analytics

Finance

Budget planning, advanced dashboards, enterprise finance tools, multiple organizations

Collaboration

Enterprise knowledge base, 100 external collaborators, full collaboration suite

Time Tracking

Full time tracking suite across projects & teams

Customization

Full white-labeling, custom domain & email, enterprise security options

HR

Enterprise HR suite for large teams

Integrations & API

Enterprise integrations with maximum API capacity

Automation

Full automation suite, 10 business processes

Support

Dedicated success manager + onboarding
Show all features

Want to learn more about all the handy features we offer? Check out our detailed pricing page to explore everything that’s included.

Go to Pricing

Why businesses love Flowlu?

A very strong tool for SMB and PM

Imagine a unified business management platform that caters to SMBs but includes powerful enterprise-level functionality normally reserved for more expensive CRMs, PM tools, and the like. It's as if they scoured the market for the most popular features, then crammed them all into their product. Read more

Brandon E.

Sales Specialist

Comprehensive solution for project management and CRM

Flowlu is a comprehensive solution for project management and CRM software. Especially when you don’t want to have a dozen separate systems and drown in integration efforts. The interface is easy to use, and there are some amazing features, such as fully automated task flow inside the system itself. It also has enough customization capabilities ... Read more

Tomas V.

CEO

By far one of the best business management software

I run an agency and have personally used countless project and business management software solutions. Flowlu is a feature-rich CRM that offers amazing automation tools to make your life easier. It provides a plethora of features that can be customized to meet your company's unique requirements. I also appreciate that it includes time track... Read more

Shiraz Q.

CEO

Fast, feature packed, priced right

Flowlu is easy to use, has a mobile app, and keeps getting better. Flowlu peaked my interest when I saw how many different features they were able to incorporate into their system. Once I started using it I was surprised at how everything was pretty fast and cohesive. This will be a great tool for my agency and fits a lot of needs that other sys... Read more

Josiah H.

Web Developer

THIS is what I've been waiting for

My experience has been incredible so far. Flowlu has replaced five applications and has made life better for me and 350 of my employees. It's kind of like being a kid at Christmas... I actually look forward to using the application every morning. The thing that differentiates them from everyone else is that they do a lot of things very well... Read more

Antonio Thornton, P.

CEO

Pumped about Flowlu

I was looking for a viable platform that would make my business more profitable and easier to run and manage to meet my requirements for a very long time. Some platforms offer similar functions to Flowlu but Flowlu offers speed, performance and overall product quality. I am implementing and testing the platform now in several companies that I ru... Read more

Martin G.

Director

Does it all really well

Flowlu is one system that puts all your client interactions at your fingertips. I really like the concept of one integrated system that keeps track of most of the tasks I need to do with clients every day, rather than requiring duplicate data entry across several disconnected systems. This is especially important for small companies like mine th... Read more

Joshua M.

Founder

So much more than just a Project Management tool!

Flowlu is a full-fledged business workflow tool that allows you to manage pretty much everything in your business from one central location. It has a well-designed, user-friendly interface that is simple to operate and navigate. It also includes one of the best new customer onboarding processes I've seen from a SaaS provider, utilizing its ... Read more

Tim D.

Head Consultant

Flowlu has been the most useful project management tool that we have

We are having the best and most efficient experience working on our projects with Flowlu. It allows us to ensure constant collaboration on all our tasks, which helps us achieve our project goals within the allocated timeframe. It offers us an amazing virtually shared workspace that helps us collaborate and work on our tasks as a team. Read more

Tim Van W.

Senior Project Supervisor

Flowlu allows businesses to manage projects from anywhere

This software is great!! So easy to enter information and schedules. This solution keeps me very productive! I have a tendency to try to tackle too much at once and end up with an overwhelming number of unfinished tasks. I like the fact that I can share the tasks and lists with anyone just by using their email addresses. Read more

Alvin Buckley

Events Services

Integrate with your favorite tools

Connect your Flowlu account with other apps via native and third-party premade integrations.

See All Integrations

You will find the answers in the knowledge base or write to us in the online chat.

Knowledge base Ask a question

While email and spreadsheets may seem to work fine at first, they quickly become unmanageable if your company works on something really complex. A dedicated video project management platform like Flowlu provides a single place to manage tasks, schedules, files, team & client communication. As a result, your working processes will be more organized and efficient, boosting productivity of your team and profitability of your studio.

Video production management software is a specialized type of platform intended to streamline all aspects of creating videos. It acts as a central video project management tool for teams, helping them manage tasks, schedules, client communication, finances, and more—all in one place.

Any team involved in the process can benefit, as it ensures smoother workflows, improved team collaboration, and on-time delivery, regardless of team size.

Video planning is an absolutely crucial stage as it sets the foundation for everything that follows. Specialized video production planning software provides features to create detailed plans, build visual schedules, break down huge undertakings into manageable tasks, set deadlines, and track progress.

Post production project management software is invaluable. It offers tools to review cycles, track versions of media files, and collect client feedback. By using such software, you can streamline your workflow, improve communication between editors and other team members, and ensure a faster, more efficient path to the final video.

Flowlu is a scalable video project management tool used by businesses of all sizes, from small video agencies to larger media production companies. It offers the robust structure and customizable workflows that make it suitable for developing films with big budgets.

See how Flowlu works for your business. No credit card required.