Bram Molmans founded de Publieke Partner just 6 months ago, focusing on placing freelancers in Dutch governmental roles. Despite being a small team of just two employees, they’ve grown fast. But scaling hasn’t been easy. Managing hundreds of freelancers and automating repetitive processes was becoming increasingly challenging.

Key Challenges:

• Competing against larger recruitment agencies

• Handling the growing amount of administrative work with minimal automation

• Finding time to improve processes while managing daily tasks

Before Flowlu

Before Flowlu, Bram managed his operations using Google Sheets and smaller CRM tools. While functional, these systems quickly became inefficient as the company grew. Bram needed a solution that was bigger, better, and could bring everything together in one place—without endless add-ons or complicated setups.

I was spending way too much time on manual tasks. I needed a system that would save me time now and scale with my future employees.

The Solution: Why Flowlu?

Bram chose Flowlu because it was the perfect mix of functionality and simplicity. It offered 95% of what he needed right out of the box and had a robust API for automating repetitive tasks.

What stood out about Flowlu?

• Extensive API for automating manual processes

• All-in-one platform for managing projects, invoices, clients, and tasks

• Affordable pricing without the need for endless add-ons

The API was key for me. It allowed me to automate most of the work that used to take hours.

Easy Implementation and Ongoing Discovery

Setting up Flowlu was straightforward, thanks to the platform’s detailed tutorials and help center. Even now, Bram is continuously finding new features that streamline his recruitment processes.

It took no time to get up and running. Every week, I’m discovering new features that help automate my work even further.

Results: Time-Saving and Boosting Productivity

Since implementing Flowlu, de Publieke Partner has seen significant time savings. Automating repetitive tasks like processing candidate applications has saved Bram nearly a full day of work each month.

Key Results:

• 90+ candidates processed per month without feeling overwhelmed

• Saved 1 full day of work per month through automation

• Better oversight of freelancer applications and project status

• Increased efficiency with task and workflow automation

Example: Streamlined Recruitment Workflow with Flowlu

Here’s a snapshot of how Bram uses Flowlu to manage over 90 candidates a month:

Candidate Collection: All new candidates are automatically pulled into Flowlu using Activepieces API and easily displayed on the opportunity Kanban board.

Candidate Review: Each CV is reviewed in Flowlu opportunity, directly linked to job postings for quick assessment.

Email Templates: Automated templates are used to notify candidates, reducing hours of manual work.

Automation Rules: Confirmation emails are automatically sent to candidates upon application, keeping them informed with zero effort.

Organized with Portfolios: All job posts are categorized, making it easier to manage over 3,700 projects.

Automating tasks that used to take 7 minutes now takes just a few clicks. Multiply that by 90 candidates, and you save nearly an entire day!

A Smarter Approach to Recruitment

With Flowlu, de Publieke Partner has gained a competitive advantage over larger recruitment firms that still rely on manual processes. Automating tasks and managing everything in one platform has allowed Bram to focus on business growth, rather than administrative headaches.

Flowlu helps me process candidates faster, save time, and focus on what really matters—growing the business. It’s a huge advantage over competitors who are still stuck with manual systems.

Advice for Other Flowlu Users

Explore Flowlu’s automation tools as much as you can. The more you dive in, the more time you’ll save.

Flowlu has transformed de Publieke Partner’s business, helping them manage their recruitment operations with ease and scale for future growth. Curious about how Flowlu can help you save time and boost efficiency? Give it a try and see the difference!